North West London Jets Job Descriptions
Club Chairman
The Club Chairman is ultimately accountable for the decisions, actions and activities relating to the Football Club, that affect stakeholders and the wider community.
The Chairman provides the Football Club with a strategic direction, through forward planning in the best interest of those associated with North West London Jets.
The Chairman is responsible for ensuring that the Football Club remains sustainable and any commitments to members, Leagues or other organisations are fulfilled.
For Annual General Meetings, the Chairman assists the Club Secretary in devising Agenda items for Committee and Club Meetings. The Chairman also chairs the annual general meetings, where decisions are ratified for the benefit of the Club, including on disciplinary matters as neccessary.
The Chairman provides the Football Club with a strategic direction, through forward planning in the best interest of those associated with North West London Jets.
The Chairman is responsible for ensuring that the Football Club remains sustainable and any commitments to members, Leagues or other organisations are fulfilled.
For Annual General Meetings, the Chairman assists the Club Secretary in devising Agenda items for Committee and Club Meetings. The Chairman also chairs the annual general meetings, where decisions are ratified for the benefit of the Club, including on disciplinary matters as neccessary.
Club Secretary
The Club Secretary is a principal administrator, responsible for ensuring that all members are registered officially with the Club and respective affiliated Football Leagues. The Club Secretary shall ensure that North West London Jets is affiliated with the Football Association on an annual basis, including the purchasing of Public Liability Insurance.
The Club Secretary will minute Annual General Meetings and any decisions / actions taken, for syndication with interested parties.
All teams will be registered with a Football League and the Club Secretary will be required to attend any scheduled League Meetings as the Club Representative.
The Club Secretary is responsible for completing and submitting Match Sheets on behalf of member teams to the respective League Officers by the said deadline.
Match and training venues are to be reserved by the Club Secretary, who is then responsible for coordinating the bookings with the parties concerned.
The Annual Club Awards are to be organised by the Club Secretary, with input from Coaches and Managers. This includes confirming the categories, recipients, venue, refreshments and purchasing of awards.
The Club Secretary must have visibility of the Club Accounts and ensure that any outstanding debts and payments to coaches etc. are fulfilled. This includes the processing of any fines that may have been issued by Leagues or the County FA.
The Club Secretary will minute Annual General Meetings and any decisions / actions taken, for syndication with interested parties.
All teams will be registered with a Football League and the Club Secretary will be required to attend any scheduled League Meetings as the Club Representative.
The Club Secretary is responsible for completing and submitting Match Sheets on behalf of member teams to the respective League Officers by the said deadline.
Match and training venues are to be reserved by the Club Secretary, who is then responsible for coordinating the bookings with the parties concerned.
The Annual Club Awards are to be organised by the Club Secretary, with input from Coaches and Managers. This includes confirming the categories, recipients, venue, refreshments and purchasing of awards.
The Club Secretary must have visibility of the Club Accounts and ensure that any outstanding debts and payments to coaches etc. are fulfilled. This includes the processing of any fines that may have been issued by Leagues or the County FA.
Club Treasurer
The Club Treasurer is responsible for the Club's Finances. This includes:
- Collection of all money owed to the Football Club
- Processing payments for services or bills and recording the outgoings.
- Maintaining records of financial transactions
- Depositing all cash or cheques that are made payable to North West London Jets in the Club Account.
- Ratifying that Club Funds are being spent appropriately.
- Regularly Informing the Committee of the Club's financial position.
- Preparing and syndicating the Club's Annual Financial Statements
- Presenting the Financial Statements at the Annual General Meeting.
- Responsibility for seeking Sponsorship or Grants to increase the Club's Financial Position.
Club Welfare Officer
The Club Welfare Officer is responsible for the recruitment process, ensuring that only appropriate coaches and managers are allowed to work with Youth Teams. This includes:
The Club Welfare Officer must work closely with the Club Secretary, Chairman and in particular, the Coaches and Managers. These working relationships help all members of the Club understand their roles and responsibilities concerning the safeguarding of children / young people and duty of care.
The Club Welfare Officer should also work closely with the County FA Welfare Officer in order to keep up to date with guidelines and policies.
- Obtaining & reviewing references from previous job posts.
- Conducting background checks (DBS).
- Verifying that certificates are in date (Safeguarding & Emergency Aid).
- Reviewing and monitoring the recruit for a trial period.
The Club Welfare Officer must work closely with the Club Secretary, Chairman and in particular, the Coaches and Managers. These working relationships help all members of the Club understand their roles and responsibilities concerning the safeguarding of children / young people and duty of care.
The Club Welfare Officer should also work closely with the County FA Welfare Officer in order to keep up to date with guidelines and policies.
Team Manager & Coach
The team manager is responsible for:
- Communicating with their team's guardians, ensuring all parent / guardian's are informed of forthcoming match Information and player availability.
- Team selection and organisation for the respective League matches.
- Bringing all required equipement and registration cards for each player to all League matches. Equipment includes:
- In date First Aid Kit
- Two Match Balls (correct size)
- Bibs as an alternate colour
- Spare shin pads
- Goalkeeper Gloves
- Cones for warm-up & training practices
- Tactic Board
- Following the conclusion of a League game, the result and any goalscorers from the game must be sent to the Club Secretary.
- Submitting the score from League / Cup games to the respective League Age Representative for home matches only.
- And has a duty of care to every child / young player registered to their team. This means that the Team Manager / Coach must remain with players until they have been collected by a parent / guardian or nominated representative from training or the match venue.
- Liaising with the team's Football Coach to ensure open dialogue and feedback from matches for consideration in training.
