North West London Jets FC Club Constitution
Club Name
The Club is known as North West London Jets or alternatively NWLJ
Club Objectives
- To provide football for girls and boys regardless of ability.
- To develop and enhance the skills and understanding of all players.
- To encourage positive team play and ethos during training and matches.
Club Rules & Regulations
The members of North West London Jets shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force.
No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
The Club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
The Club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
Club Membership & Affiliations
The members of North West London Jets from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
The FA and Parent County Association shall be given access to the Membership Register on demand.
North West London Jets (NWLJ) is affiliated to:
The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
The FA and Parent County Association shall be given access to the Membership Register on demand.
North West London Jets (NWLJ) is affiliated to:
- The London Football Association (LFA) (parent league)
- The Maccabi Junior Football League (MJFL) (U7s, U8s, U9s, U10s, U11s)
- The Watford Friendly League (WFL) (U12s+)
The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
Club Committee Personnel
In accordance with the London Football Association's criteria NWLJ has appointed a Welfare Officer who has:
The Welfare Officer, along with the Chairman, Treasurer and Club Secretary, comprise the Executive Committee of the Club and meet termly with team managers to discuss progress and determine the direction of the club.
Coaches, managers and others dealing directly with players in training or in matches will be subject to CRB checks, in accordance with the LFA guidelines.
Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be three.
Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.
- An accepted enhanced FA CRB disclosure
- Attended an FA Safeguarding Children Workshop
- Attended an FA Club Welfare Officer Workshop
The Welfare Officer, along with the Chairman, Treasurer and Club Secretary, comprise the Executive Committee of the Club and meet termly with team managers to discuss progress and determine the direction of the club.
Coaches, managers and others dealing directly with players in training or in matches will be subject to CRB checks, in accordance with the LFA guidelines.
Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be three.
Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.
Resignation & Expulsion
A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation.
The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the “Club Property).
The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the “Club Property).
Annual Meetings
An Annual Meeting will be scheduled with parents to:
An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
The quorum for a General Meeting shall be a minimum of once a season.
The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.
- Share reports of the Club's activities over the previous year.
- Discuss concerns.
- Facilitate the exchange of suggestions to improve the club.
- Allow for transparency with regards to the club's financial accounts.
- Enable parents to table motions.
- Elect members of the Club committee
- Consider any other business.
An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
The quorum for a General Meeting shall be a minimum of once a season.
The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.
Club Teams
The Executive Committee is responsible for appointing managers to voluntarily run teams on Sundays.
The Executive Committee is responsible for appointing coaches to train all the teams registered with the club.
All volunteers, managers and other people involved with children at the club will be CRB checked.
All managers and coaches shall adhere to the Club's Codes of Conduct and rules.
The appointed members shall be responsible for managing the affairs of the team.
The Executive Committee is responsible for appointing coaches to train all the teams registered with the club.
All volunteers, managers and other people involved with children at the club will be CRB checked.
All managers and coaches shall adhere to the Club's Codes of Conduct and rules.
The appointed members shall be responsible for managing the affairs of the team.
Club Membership
NWLJ is an inclusive football club which recruits girls and boys of the Jewish faith regardless of their ability.
Membership is achieved by players and parents completing the NWLJ registration form and returning the completed documentation to the Club Secretary.
The registration forms are accompanied by a requested financial contribution to cover the costs incurred by the club for the football season.
The Club Secretary maintains a database of the club's members.
The Football Association and Parent County Football Associations may be given access to the membership database in relation to an application by the club for chartered status.
Membership is achieved by players and parents completing the NWLJ registration form and returning the completed documentation to the Club Secretary.
The registration forms are accompanied by a requested financial contribution to cover the costs incurred by the club for the football season.
The Club Secretary maintains a database of the club's members.
The Football Association and Parent County Football Associations may be given access to the membership database in relation to an application by the club for chartered status.
Anti Discrimination Policies
North West London Jets Football Club understands its role in setting standards of behaviour on and off the football pitch.
NWLJ is committed to upholding the FA's Respect Agenda by ensuring all members associated with the football club understand its purpose and agree to adhere to its terms.
NWLJ is an inclusive football club and as such does not discriminate on grounds of race, nationality, disability, religion or gender. This includes -
North West London Jets FC will not tolerate any forms of discriminatory behaviour, whether verbal or physical and will do its utmost to eradicate such unacceptable behaviour with appropriate action.
NWLJ is committed to upholding the FA's Respect Agenda by ensuring all members associated with the football club understand its purpose and agree to adhere to its terms.
NWLJ is an inclusive football club and as such does not discriminate on grounds of race, nationality, disability, religion or gender. This includes -
- The way in which we advertise for volunteers
- The selection of coaches, managers and volunteers
- Training course attendances
- External coaching and education activities
- Football development activities
North West London Jets FC will not tolerate any forms of discriminatory behaviour, whether verbal or physical and will do its utmost to eradicate such unacceptable behaviour with appropriate action.
Equal Opportunities
NWLJ is a strong advocate for equal opportunities regardless of age, gender, race or religion by encouraging all members to adhere to the Race Relations Act (1976), Sex Discrimination Act (1986) and the Disability Discrimination Act (1995).
Goalpost Safety
The Football Association, along with the Department for Culture, Media and Sport, the Health and Safety Executive and the British Standards Institution, would like to draw your attention to the following guidelines for the safe use of goalposts.
1. For safety reasons goalposts of any size must always be anchored securely to the ground:
2. Portable goalposts should not be left in place after use. They should be dismantled and removed to a place of
secure storage.
3. The use of metal cup hooks on goals was banned from the commencement of season 2007/2008 and match
officials have been instructed not to commence matches where such net fixings are evident for safety reasons.
4. Goalposts which are "home made" or which have been altered from their original size or construction must not be
used. These have been the cause of a number of deaths and injuries.
5. There is no BS/CEN standard for wooden goals and it is unlikely that wooden goals will pass a load of stability
tests.
1. For safety reasons goalposts of any size must always be anchored securely to the ground:
- Portable goalposts must be secured as per the manufacturer's instructions
- Under no circumstances should children or adults be allowed to climb on, swing or play with the structure of the goalposts.
- Particular attention is drawn to the fact that if not properly assembled and secured, portable goalposts may overturn.
- Regular inspections of goalposts must be carried out to check that they are properly maintained.
2. Portable goalposts should not be left in place after use. They should be dismantled and removed to a place of
secure storage.
3. The use of metal cup hooks on goals was banned from the commencement of season 2007/2008 and match
officials have been instructed not to commence matches where such net fixings are evident for safety reasons.
- Nets should only be secured by plastic arrowhead hooks.
- Velcro tapes or plastic clips and not by metal cup hooks.
- Any metal cup hooks should be removed and replaced.
- New goalposts should not be purchased if they include metal cup hooks.
4. Goalposts which are "home made" or which have been altered from their original size or construction must not be
used. These have been the cause of a number of deaths and injuries.
5. There is no BS/CEN standard for wooden goals and it is unlikely that wooden goals will pass a load of stability
tests.
- The FA recommends that wooden goals should be replaced when necessary with compliant metal, aluminium or plastic goalposts.
- All wooden goals previously tested by independent consultants have failed strength and stability tests.
Insurance
The Club complies with LFA guidelines and has public liability insurance cover.
Compliance
NWLJ is fully compliant with the MJFL's ethos in providing grassroots football for Jewish girls and boys and shares the MJFL's aims and objectives to provide opportunities to play, develop and enjoy competitive football in a Jewish environment.
Accordingly the U7s and U8s will play non-competitive games against other clubs, in accordance with FA guidelines. The U7s and U8s will play 5 a side matches.
The U9s and U10s will play non-competitive 7 a side matches.
NWLJ reserves the right to enter teams in alternative leagues where opportunities to play football within a Jewish environment do not exist. Accordingly the Club Executive Committee has made arrangements for teams to play 9 a side and 11 a side football in the Excel Youth League or Watford Friendly League.
Accordingly the U7s and U8s will play non-competitive games against other clubs, in accordance with FA guidelines. The U7s and U8s will play 5 a side matches.
The U9s and U10s will play non-competitive 7 a side matches.
NWLJ reserves the right to enter teams in alternative leagues where opportunities to play football within a Jewish environment do not exist. Accordingly the Club Executive Committee has made arrangements for teams to play 9 a side and 11 a side football in the Excel Youth League or Watford Friendly League.
Club Finances
A bank account shall be opened and maintained in the name of the Club, "North West London Jets". Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”),who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”),who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
Dissolution
A decision to dissolve the Club shall only be proposed at an Extraordinary General Meeting and shall be carried by the majority of those present.
The dissolution shall take effect from the date of the decision and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to a charity proposed by the Club Management Committee and voted on accordingly at the Extraordinary General Meeting.
A decision to dissolve the Club shall only be proposed at an Extraordinary General Meeting and shall be carried by the majority of those present.
The dissolution shall take effect from the date of the decision and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to a charity proposed by the Club Management Committee and voted on accordingly at the Extraordinary General Meeting.